Attendance Policies and Information
ON-LINE PARENT/GUARDIAN ABSENCE REPORTING!
MHS does not have an Attendance Phone Line.
CLICK HERE TO COMPLETE THE ON-LINE ABSENCE FORM. FORM SHOULD BE COMPLETED BY PARENT/GUARDIAN ONLY PLEASE. 18-year-old students are NOT allowed to fill out the On-line Attendance form or write their own excuse notes.
School attendance is one of the most significant factors related to school achievement. The school, parents, and students share the responsibility of promoting regular attendance. The Minnesota Compulsory Attendance Law requires students to attend all their classes every day. Teachers take attendance at the start of each period. As per the Mahtomedi High School Handbook, all policies and regulations apply to all students regardless of age - Student-Athletes are to be in school from 11:00 AM - 2:30. Including practice days - Please plan accordingly.
In an effort to minimize staff involvement and disruptions to the classrooms, a parent/guardian note presented to the attendance clerk/MHS receptionist or parent/guardian use of our On-Line Absence Reporting Form, allows the student to "Check In or Check Out" using the kiosk for reasons due to late arrivals and/or early dismissals. Written notes should be turned in prior to the start of the school day at 8:00 AM.
We understand occasionally the situation arrives and your student needs to be released unexpectedly during the day, please attempt to fill out the On-Line Absence Reporting Form or call Joyce Rohrig directly at 651-762-5806 to make arrangements.
The On-Line Absence Reporting
The On-Line Absence Reporting Form will help expedite accurate attendance reporting. After completing the form, MHS and the parent will be notified by e-mail of the absence, late arrival or early dismissal. Please be aware that the parent alert will go to the e-mail submitted on the absence form.
How to report an absence, late arrival or early dismissal
*Please call the Health Office directly to inform health staff of specific health care information or needs at 651-762-5852.
All Day Absence
-Parent Completed On-Line Absence Reporting Form; OR
-Students must bring in a note when they return to school.
-Parent completed On-Line Absence Reporting Form; OR
-Students must bring a note with them to be admitted.
-Parent completed On-Line Absence Reporting Form; OR
-Students must bring a note to school and bring it to the attendance desk PRIOR to 8:00 AM to be dismissed from school.
When a student has an unexcused or unresolved absence, parents will receive a phone call notification informing them that their student has missed one or more classes. If your student has an Excused Absence, you will receive an e-mail notification stating that the absence was excused.
Parents should listen carefully to the message to determine the status of the absence. Parents can and should FREQUENTLY review attendance records by logging into their ParentVue account.
When a student has missed one or more classes, the School Messenger system automatically sends a phone call/email to the contact information provided. The message will refer to an unresolved or unexcused absence as defined below.
The student was absent but the school was not notified. Parents/Guardian should complete the On-Line Absence Reporting Form OR have the student bring in a note immediately.
The student was absent and was marked unexcused for their absence.
APPOINTMENTS Appointments with doctors, dentists, lawyers, etc., should be arranged after school hours, or on days when school is not in session. Please have your student bring a note from arranged appointment if during school day.
COLLEGE FAIR/VISIT College/campus visits are an important part of selecting the post-secondary school which will best suit students’ needs or interests. Whenever possible, visits should be arranged on days when high school classes are not in session.
COURT APPEARANCE Court appearances are considered excused absences.
FAMILY EMERGENCY Such absences include serious illness in the student’s immediate family, death in the student’s immediate family, close friend, or relative, or physical emergency (fire, flood, storm, etc.).
FAMILY VACATION The school administration understands that there are exceptional circumstances which require families to take a vacation during the school year. However, if family vacations can be scheduled to correspond with school breaks, it would benefit both the student and the school. A parent must notify the main office by sending a signed note with their student or emailing email@example.com.
FUNERALS A parent/guardian should email firstname.lastname@example.org or send a note with their student to report the absence.
ILLNESS To report an all-day absence due to illness, a parent/guardian should fill out the Absence Form located on the high school home page under Quick Links - Attendance. If it is not possible to notify the school on the day of the absence, the parent/guardian must email, or send a note on to the health office at the following school day.
UNEXCUSED ABSENCES All absences not authorized by the school administration are unexcused. For example, oversleeping is an unexcused absence. Students who are unexcused for any time of the day will not be allowed to participate in that day’s co-curricular activities. If the unexcused absence is not detected until the following day, the student will not participate in that day’s activities.
If a student is more than 10 minutes late to 1st period, or 5 minutes late to periods 2-6 without an excused reason, it is considered an unexcused absence.
Students may be assigned 1 hour of detention after 3 unexcused tardies.
Students may be assigned 1 hour of detention after 1 unexcused class period.
Students may be assigned 3 hours of detention after 1 unexcused school day.
TRUANCY Truancy is any unexcused absence from school or class. Students accumulating 7, or more, absences at any point during the school year will be referred to the appropriate Washington County services for formal truancy intervention.
EXCESSIVE ABSENCES The average student in the state of Minnesota misses a total of seven (7) days, excused and/or unexcused, in a school year. Students, who miss more than seven days, whether they are excused or unexcused, are considered excessively absent. When absences become excessive for any reason, parents may be contacted. The school is the arbiter of whether the absence is excused or unexcused. Medical, legal, or other professional verification for future absences may be required to excuse the student from school.
EXTENDED ABSENCES If the student has suffered an extended, long-term illness and required work has not been completed, the class record will show an incomplete. A grade will be assigned after the work is completed according to the make-up policy guidelines. A student absent for an extended period (typically 15 days or more) due to illness is eligible for homebound instruction. Parents should contact the Counseling Office to make these arrangements.
LEAVING SCHOOL DURING THE DAY Students are expected to remain on school grounds during the school day. Students must check in with the Main Office if arriving after the start of the school day. MHS does not have an open lunch hour. If a student must leave for an appointment, he/she will need permission from a parent or guardian. Additionally, the student will be required to provide a note from the appointment.
TARDY POLICY Mahtomedi High School Tardy Policy and Disciplinary Consequences: 3rd (+) tardy: Referral and student may receive 1 hour of detention. Students who were absent are expected to make up the missed work. Arrangements for makeup work are the responsibility of the student and must be made with the teacher immediately upon returning to school.
A period of two days for each excused day missed is the general rule unless other arrangements have been made by the teacher.
|Contact: Joyce Rohrig, Receptionist/Attendance Specialist|